Health & Safety System

Keep Safe With A Health And Safety Management System For Your Business

Implementing an effective health and safety management system for your business can help you to reduce potential risks, as well as free up time for you to concentrate on running your business. A proficient system can alleviate the stress of a physical hands-on approach, and will ensure that your business is always compliant with the law.

The safety of your staff and visitors is paramount to the ongoing success of your business. A safe work place, is a strong base from which to grow. A comprehensive health and safety management system will streamline your reporting process, meaning your business is protected should the worst occur.

What Is A Health And Safety Management System?

All employers in the UK are required to have an effective Health and Safety Management System in place to comply with legal regulations. Such systems need to be clearly defined and well documented at all times.

An automated health and safety management system effectively takes control of the processes required to keep you and your staff safe. Long gone are the days of overflowing filing cabinets, in terms of keeping important documentation safe and secure. A health and safety management system will keep all the documentation you need in one, easy-to-access electronic location, meaning your business is always on top of the procedural process.

Automated health and safety management systems should include the following components:

  • Secure Storage – to allow you to keep all of your documents in a safe, secure and reliable central location
  • Search Facility – to allow you to be able to search for and locate all document versions at the touch of a button
  • Document Creation – to allow you to publish, distribute and upload all documents you need for your workflow
  • Document Tracking – so you can see whether your documentation has been read by the recipient
  • Document Control – to enable you to customise all documentation to suit your specific requirements
  • Document Uploads – to allow you to electronically store training records, equipment registers, fire safety documentation and all other documents necessary to your business.
  • Audit Trail – to store a record of the lifetime of all document and versions your business has used.


An effective health and safety management system should also be able to offer enough storage space and be backed up on a regular basis. The use of an online cloud-based system should help with this.

Why Does My Business Need A Health And Safety Management System?

All employers must be able to meet their obligations under UK legislation. The Health & Safety at Work etc Act 1974, and the numerous Regulations made under the Act, define the rules under which companies must operate in terms of their obligation towards healthy and safety in the work place.

Because health and safety at work is such a major part of your responsibilities as an employer, proper recording of all training, procedures and accidents is vital

An electronic health and safety management system takes away the requirement for you to oversee this additional workload alone. It will offer effective incident and accident management and reporting, which in turn can reduce the cost of incidents to your business and help to minimise the risk of claims.

A health and safety management system is an important part of the way your company operates, safely and efficiently, and as such, should be not be overlooked when it comes to investing in the future of your business.

Why HSE Organiser?

HSE Organiser is a comprehensive and complete management system, which takes any confusion and difficulty from the reporting process. With a choice of four different forms within our software package you can simply click and select the form which best suits the incident in question (accident or near miss for example) and complete the form before it is stored securely within the cloud system.

Our effective and intuitive software is designed to make your job and complying with health and safety regulation easier. It is extremely user-friendly and once setup immediately ready to use. By utilising the cloud, we are able to offer an extremely scalable product, which can grow with your business.

HSE Organiser makes recording, collating and storing this information easier than ever before and we work with many businesses to ensure they have a fully effective system for managing accidents and incidents.



Store all your documents in a safe, secure and reliable central location


Find out whether important documents were read and track this data



Have full ability to search for and locate all document versions and variants



Have complete version control on all documents, including custom versions



Upload, publish & distribute all documents on a customisable workflow


Have a full audit trail for the lifetime of the document and versions

Easily manage health and safety in your workplace

HSE Organiser is a cloud-based online health and safety accident and incident management system, making it easy to manage health and safety in your workplace. Our intuitive system means logging all accidents and incidents is a quick and efficient process and all records are securely stored for easy access should you require them in the future.

HSE Organiser helps your business protect itself against risk and manage compliance. Whether you have one client and one employee or one hundred clients and one hundred employees there are risks in your workplace and incidents may occur. Our system is designed to protect all these people and your business, as well as making it more efficient and smooth to run.

A legal requirement

Health and safety is not usually an area many company owners and business people are particularly familiar with but there are many legal requirements related to it. Incident and accident reporting is a legal requirement.

The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) lays out exactly when and how a business must report accidents, injuries and industrial diseases, and our system is designed to make this process as simple as can be.

Why do I need to Report and Record?

All businesses are legally required to report and record incidents and accidents in the workplace. In some instances, investigation by the HSE may be required and with proper record keeping you can easily aid them in their work and ensure you are protected should their be a claim of negligence or wrongdoing that simply isn’t true. With good record keeping through HSE Organiser, any investigators can fully explore the accident and incident history and see you are keeping best practice.


Safe System of Work


Staff Handbooks

Information Library


Asset – Equipment and Machinery


Method Statement

Safety Policy


Health and Safety Manual and Policies

Risk Assessment

Permit To Work


Accident and Incidents Recorded


Training Matrix

Book a demo

If you would like to book a free demo of HSE Organiser then please call 01304 793058 or contact us here and we will arrange a convenient date and time.